Collection Development Policy
I. PURPOSE & SCOPE
The purpose of the Highland Park Public Library (HPPL) is to provide all members of the community access to a broad collection of carefully selected materials in a variety of media that record knowledge, ideas, and culture; to offer guidance and encouragement in their use; and to provide access to reliable and easily available sources of information and reference.
The Highland Park Public Library has served the recreational, educational, and informational needs of the Highland Park community since 1922. Throughout its history the Library has grown with its community, adding services and materials in response to user needs and altering the course of its development in order to provide the best possible library service to its population.
The Library serves as a forum for access to the full range of published information within the marketplace of ideas, representing a wide range of viewpoints on subjects of interest. Because of the volume of publishing as well as the limitations of budget and space, the Library has adopted a Collection Development Policy with which to meet the interests and needs of a diverse, multiethnic community. Collection development is an ongoing process involving the purchase of new materials as well as the evaluation of the present collection. Library staff use this Collection Development Policy to select print, online, and other formats of materials, and also to acquaint the general public with the principles of selection.
The Library provides an impartial environment in which individuals and their interests are brought together with the universe of ideas and information spanning the spectrum of knowledge and opinions. All library users have a First Amendment right to read, view, and listen to library resources. The Highland Park Public Library Board of Trustees affirms the American Library Association’s Library Bill of Rights, Freedom to Read, and Freedom to View Statements, which are integral parts of this policy.
Library staff and the Library Board of Trustees will review and/or revise this and other library policies as the need arises.
II. RESPONSIBILITIES FOR SELECTION
The responsibility for selection of materials, as with all library activities and services, rests with the Library Director, who operates within the framework of policies determined by the Highland Park Public Library Board of Trustees. This responsibility is shared by other members of Library staff.
The Library welcomes requests from the public for the purchase of specific materials. Each request is reviewed and deemed suitable for inclusion in the library collection based on the selection criteria stated in the Collection Development Policy and within the budgetary limits of the Library. The Library will attempt to obtain items not purchased for the collection through reciprocal borrowing relationships within our cooperative network.
III. CRITERIA FOR COLLECTION DEVELOPMENT
Public libraries strive to make materials available that present the widest possible diversity of viewpoints, enabling citizens to make the informed choices necessary in a democracy. The Highland Park Public Library selects a wide variety of materials that satisfy the broad array of interests of our community. Staff considers each type of material in terms of its own kind of excellence and for whom it is intended, and cannot apply a single standard in all cases. Library staff approach the selection process with a responsibility toward inclusion not exclusion.
HPPL upholds the right of the individual to access these resources, even though some may find the content controversial, unorthodox, or unacceptable. The Library’s varied collection is available to all even though all items in the collection will not appeal to everyone.
HPPL opposes any attempts by individuals or groups of individuals to censor materials selected for its collection. Further, the Library will not determine a decision to acquire or remove materials from its collections by partisan or doctrinal point of view. The Library’s decision to acquire material does not constitute endorsement of its content.
Library staff and the Board of Trustees acknowledge the right and responsibility of parents and guardians to guide the reading choices of their children. Such rights should not in any way inhibit the rights of others to read or view any material of their choosing.
Librarians are trained to select materials for the library’s collection based on professional expertise, experience, and knowledge of the community, the existing collection as a whole, the Library’s materials budget, and the policies set by the Board of Trustees. Within this policy are criteria used in the selection of materials, but no material must meet all criteria.
Library staff judge materials on the basis of the work as a whole, not on a part taken out of context. Staff use reviews in professional, literary, and general periodicals as well as standard bibliographies to facilitate the selection process, and will not reject a title solely because of the lack of a review or an unfavorable review.
Recognizing that no single library can fulfill all the information and materials needs of its users, HPPL has long participated in cooperative borrowing and interlibrary loan networks. This cooperation impacts our local materials selection by providing access to much more extensive collections than we can provide through a single stand-alone organization.
Criteria for the selection of materials includes:
- Present and future relevance to the interests of the community
- Literary or production quality of the work as a whole
- Informational, educational, or recreational value of subject matter
- Permanent or timely value of subject matter
- Authority and accuracy of matter presented
- Reputation and significance in the field of those involved in the work
- Reputation of the publisher or producer
- Appropriateness of format to subject matter
- Representation of diverse viewpoints, authors, and publishers
- Relationship to cooperative collection arrangements with other libraries
- Relation to the rest of the library’s collection
- Opinions of others as expressed in published professional and literary periodicals
The Highland Park Public Library maintains an up-to-date, attractive, and useful collection through a continual withdrawal and replacement process, based on professional criteria, care, time, and knowledge of the Library’s collection and community. Library staff may discard or sell withdrawn or donated materials, including through book sales hosted by the Friends of the Highland Park Public Library through which proceeds benefit the Library.
Criteria for the deselection of materials for weeding and/or replacement includes:
- Circulation/decreased demand
- Physical condition
- Inclusion in standardized lists
- Number of copies
- Space limitations
- Edition and format
- Cooperative collection arrangements with other libraries
- Items dealing with local history are an exception, as are certain classics and award-winning children’s books
V. SPECIAL COLLECTIONS & GIFTS
The Highland Park Public Library maintains a special collection of local history materials, which may include a clipping file, oral history recordings, and transcripts, as well as publications of the municipality, schools, or other community organizations. The Library encourages donations from the community of related sources. The Library also welcomes donations or submissions of related sources or prepared for the Borough of Highland Park containing public information from members of the community, as well as from Borough departments, boards, commissions, committees, and council.
HPPL is pleased to accept private donations and gifts of books and other materials with the understanding that staff will add them to the collection only if appropriate and needed, and without any restrictions placed upon their use. The Library is not obligated to retain any gifts that fail to meet its criteria for selection and has the right to discard gifts not needed due to condition, duplication, or dated information. Library staff will acknowledge donations of books and other materials in writing, but cannot appraise them.
VI. REQUESTS FOR RECONSIDERATION
The Highland Park Public Library strives to maintain a well-rounded, diverse, and representative collection, and recognizes that library users differ in their opinions of the content of materials. Library staff base the selection and deselection of materials solely on the basis of professional principles stated in this Collection Development Policy, not on the basis of anticipated approval or disapproval. Like all public libraries, HPPL contains materials that community members may find objectionable and omit others that some feel are important. In either case, the Library has procedures for users to request reconsideration of materials.
The Library will not mark, label or otherwise identify materials to reflect any perceived approval or disapproval of their contents, nor will it sequester library materials, except to protect them from injury or theft. Discretion for choosing library materials to read, listen to or view rests with individual library users, and in the case of minors, with their parents or legal guardians. HPPL will not inhibit the selection of library materials based on the possibility they may come into the possession of children.
The Library and its Board of Trustees recognize and respect the right of our users to question selection decisions. Librarians are available to assist users in finding alternate materials that better meet their and/or their family’s needs and interests. Users should address requests to withdraw or reclassify materials to a library supervisor or the Library Director who will attempt to resolve the inquiry by a review of the criteria outlined within this Collection Development Policy. If users choose to pursue a more formal complaint process, the Library will provide a Request for Reconsideration of Materials form.
Upon formal written request through the HPPL Request for Reconsideration form, the Library Director will review selection decisions regarding a specific work using the criteria in the Collection Development Policy. After determining the suitability of the item, the Director will contact the concerned individual in writing with the final decision. The Library will accept anonymous submissions but will not provide a direct response to such requests. Identified materials will remain in the library’s collection throughout the reconsideration process.
If unsatisfied with the decision, an individual may request placement of the inquiry on the agenda of the next regular meeting of the Highland Park Public Library Board of Trustees for determination whether the response to the request for reconsideration has conformed with stated policies. Based on this determination, the Board of Trustees will make the final decision whether to uphold or override the decision of the Library Director.
Adopted October 27, 2014; amended August 13, 2019; May 25, 2022